Do you have any idea what difference it makes to have a good timesheet implemented in your agency?
To be successful in deliveries, teams must be well integrated into the process.
Furthermore, to make the entire flow run smoothly and, thus, avoid the dreaded last-minute reworks , or late-night pizzas, it is essential to invest in time management . Intelligent and effective management is better for everyone. For the team and for the client.
What is a Timesheet
The timesheet or “time system” is a tool that aims phone list to count, control and analyze the working hours of teams and people, by task and project.
Maybe you even use some type of timesheet, but don't call it by that name. There was a time, in the Jurassic past, when all of this was done using long spreadsheets in the office.
However, nowadays, systems and dashboards are very complete, user-friendly and navigable. Like Publi .
Using a timesheet, it is possible to know how much time the team and each member invest in each task and project.
To be productive , work needs to be well organized and methods and systems are there to be a very timely aid. We need to explore the facilities that technology provides us.
How is a timesheet created?
Regardless of whether it is done in an Excel spreadsheet or automated in a system, the timesheet normally has the following information:
Name of the collaborator;
Name of the project or activity carried out;
Date;
Entry time;
Activity start time;
Activity end time;
Overtime worked ;
Exit time;
Total hours worked.
With this information in hand, the manager will be able to better understand all the demands and projects that are currently underway and also the progress of each of them. Don’t underestimate this information, it can be of great value to your agency!
What are the functions of a Timesheet
Using a timesheet is essential, especially for a company that works with billing for hours used . After all, estimating labor costs per project/client must be done very precisely.
With Timesheet, you can identify which are the most productive and agile employees on your team, in relation to cost x benefit.
And for a manager, this information is extremely important. This way, you can keep an eye on your team's performance, and anticipate what decisions you need to make when delegating tasks, scheduling allocation schedules and working on the motivation of your employees .
The timesheet helps you decide which projects to prioritize, how to manage the financial resources involved and the best way to strategically distribute the team while carrying out a task.
It is much easier to know if a task will be completed on time or if extra labor will be needed, for example.