How does secure document destruction work?

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Why should companies be so concerned about the secure destruction of documents ? Documents are records that contain important information and, in some cases, are confidential. Regardless of their characteristics, they must be destroyed responsibly. Many disposals are done through incineration or crushing. Shredding is the most common and can be done externally or internally with a specialized company, depending on the volume and level of security required. Do you want to know how documents are securely destroyed? Check it out by reading this article! How to securely destroy documents? At first it is important to understand that document destruction is not simply crumpling it up and throwing it in the trash, or simply putting it in a shredder. Destroying a document requires a lot of responsibility, regardless of its level of importance. All organizations tend to have their files and keep them “under lock and key”, which means how valuable they are. This is why it is important to strategically control information and ensure compliance until it is destroyed. In companies, numerous documents are considered confidential, which is why they cannot be discarded in common trash.

A special destruction procedure is required number database Among these documents we can mention: budget documents , tax and corporate records, personal documents , research and test results, reports and many others that are held by organizations. Some companies are committed to destroying documents. eBox Digital, for example. It carries out innovative, differentiated and highly reliable work. Discover some features of the secure destruction of documents that it performs: strict controls and confidentiality requirements; security in the end-to-end destruction process; well-defined processes for recurring or one-off work; flexibility for custom flows. How is destruction time defined? As the years go by, the accumulation of documents in the company becomes a reality where the flow reaches such a point that it is necessary to take initiative. Document storage time rotates until the time comes when they need to be destroyed, very safely. This process generates several advantages for the company, such as freeing up the need to occupy physical space, speed in retrieving information, defining flows, moderating operational activities, effectiveness in records management practices and many other benefits.



The digital eBox complies with all temporality standards for archived documents, as it understands that each deed has its “useful lifespan”. In other words, it has a defined time for which it can remain in the archives and a moment in which it can be taken to destruction. The temporality table defines this period. The document temporality and destination table , as well as the classification code, are guidelines for classifying, evaluating and defining the final destination of all documents that make up a corporation's files. See how the eBox Digital temporality table works: The project group, in conjunction with its business area, establishes a temporality table for its documents; The system monitors documents that can now be destroyed and notifies you via email; You carry out the consultation and the destruction of documents through our platform; We carry out the destruction and deliver a report with all photographic records. How do eBox Digital secure destruction cases happen? The company has well-established document retention processes.